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When planning an event as complicated as a
wedding, a plan or schedule is necessary. There
is almost always a tendency to procrastinate in
the early months of planning. We encourage you
to stick to some sort of schedule so that the
last few weeks before the wedding are hassle
free. Get the terms of every service or sales
agreement in writing so there is no room for
possible misunderstandings.
12 Months
Ahead of your Wedding
- Announce
Engagement
- Decide on kind
of wedding
- Decide time of
day
- Decide
location
- Set a date
- Set a budget
- Reserve a
venue for the reception – club, hotel, hall
etc…
- Hire an event
or wedding coordinator
- Select bridal
party
- Plan colour
scheme
- Start
compiling the guest list
Once you have
selected a date, reserving a venue for the
wedding and reception is one of the most
important tasks that you will face while
planning this special day. It is critical that a
venue is selected which will suit the kind of
wedding you chose, size of wedding and of course
the budget.
Please keep in
mind the peak season for weddings is between
April and October and that most weddings take
place on the weekend. The number of venues
available during these times will be more
limited than if you are planning a mid-week
event in February, for example.
If you are
planning on using a wedding coordinator you
should involve them in all your decisions,
including the selection of a venue. An
experienced coordinator will have a list of
venues to recommend and may save you a lot of
valuable time and effort.
6 Months
Ahead
- Select rental
company
- Select caterer
- Select
musicians
- Select florist
- Select
photographer
- Start planning
wedding reception details
Most weddings
occur during the peak season we have already
mentioned. It is important to select the
companies that will provide your professional
services at this stage of your planning because
there will be competition for those that offer
the best products and services. Selecting
professional companies to supply your wedding
will be critical to its success. Do not be
afraid to ask for references or a tour of a
supplier’s facility. By making educated choices
at this stage you will find that quality
suppliers/professionals will make the planning
process flow smoothly and reduce stress as your
big day approaches.
3 Months
Ahead
- Complete Guest
List
- Select and
order invitations. Always provide an address
for the reception. Do not assume that all your
guests will know where XYZ Country Club is
without providing an actual street address for
the venue
- Finalize
reception arrangements – At this point you
will not have the exact number of guests
attending the reception. When making rental
arrangements we recommend reserving for the
maximum number of guests, numbers can be
reduced once the final RSVP’s arrive
- Confirm date
and time with caterer
- Confirm date
and time with florist
- Confirm date
and time with photographer
- Confirm date
and time with musicians
- Discuss
transportation to ceremony and reception
- Order cake
2 Months
Ahead
- Mail all
invitations to allow time for RSVP’s
- Arrange for
marriage license
One Month
Ahead
- Plan rehearsal
and rehearsal dinner. The rehearsal dinner
should be relaxed with no need for written
invitations.
- The rehearsal
can take place in a private home, restaurant
or club – but pick a location convenient for
everyone attending. Normally the rehearsal
dinner is organized one or two days before the
wedding. If the rehearsal dinner is held in a
private home then make arrangements for
rentals and a caterer at this stage.
- Schedule
bridesmaids luncheon or party
- Arrange
placement of guest book
2 Weeks
Ahead
- Finalize
wedding day transportation
- Arrange
transport of flowers or décor items from
ceremony (church) to reception
- Confirm
accommodations for guests
One Week
Before The Wedding
- Finalize
number of guests with rental company
- Finalize
number of guests with the caterer
- Double check
all details with those providing professional
services (florist, photographer, videographer,
etc..)
- Plan seating
arrangements
- Confirm
receipt of marriage license
- Rehearsal /
rehearsal dinner
One Day
Before The Wedding
- Arrange for
rental items to arrive so set up can begin (if
the venue will allow it).
- If you are
having the wedding in a private home or under
a tent, then you will want to take advantage
of this option
Your
Wedding Day
- Rental
equipment arrives (if you don’t have access to
the facility till the day of the event)
- If the
catering staff is setting up the rental
equipment for you, please make sure the
rentals arrive before the catering staff
- Caterers
arrive
- Florist
arrives
- Photographer
arrives
- The
festivities begin - Congratulations!
Can we help you with your event?
Contact us at:
info@a-bpartyrental.com |
